Complete service from a single source

We bring years of experience in organizing events to our consulting services, along with expertise in budgeting, marketing, logistics, staff planning and the financial administration of congresses, conferences, meetings, exhibitions and events.

We manage your event—whether you need support with individual aspects or the entire organization. Together, we develop the format that works best for you, efficiently and effectively.

For us, professionalism means finding flexible solutions when unexpected challenges arise.

Project Management

 As your project manager, we are your point of contact from the outset and will oversee your event through to the debrief. We coordinate all the moving parts and keep you continuously up to date on the event’s progress. We take care of all organizational tasks so you can focus fully on the content and program.

We advise you and
  • plan the event and social program with you
  • research venues
  • support you with all organizational and
    administrative matters
  • prepare and monitor the budget for your conference
  • handle payments
  • and much more

In-person events

From researching venues to providing on-site support, we always develop our services in close consultation with you as the event organizer. For example, we can include student assistants or other members of your team in the organizational schedule. 

On site:
  • Set up a conference office, including new registrations
  • Signage, room and technical checks
  • Distribute participant materials
  • Receive presentation materials and support the audiovisual team
  • Coordinate logistics and catering
  • Implement hygiene regulations
  • Support the social program


Virtual / hybrid conferences

The combination of face-to-face events and live online streaming is becoming increasingly important, especially accelerated by the COVID-19 pandemic. Hybrid events can also help attract more participants. We focus on four key criteria when delivering them:

  • The virtual platform offers participants a range of ways to interact.
  • Easy-to-use, intuitive functionality for participants, with high-quality video.
  • Simultaneous presentations, for example in sponsor breakout sessions, are possible.
  • Professional studio technology for faculty or hybrid broadcasts. 

Registration

We look after your participants and speakers from the very start. Our online registration tool allows participants to be categorized in a variety of ways and lets you set different deadlines for conferences that include a call for papers.

Abstracts are reviewed online, and the program is planned in a structured way. An interactive online program, as well as preparation of the program booklet and abstract book, are additional efficient features we offer.

Additional features:
  • Online registration of participants’ contact and booking details
  • Confirmation of attendance and invoicing after registration
  • Payment processing, account management and final accounting
  • Design and personalization of name badges and certificates of attendance
  • Correspondence with speakers regarding presentations, travel, hotels, etc.
  •  Speaker support and travel expense reimbursement

Industry Exhibition

Sponsors and industry partners are often important pillars of an event. We will discuss with you how to effectively incorporate the vital exchange between business and science in your field into your event concept. And of course, we can help you secure sponsors—in the medical sector, in compliance with the FSA Code of Conduct for Cooperation between the Pharmaceutical Industry and Physicians, Pharmacists and Other Healthcare Professionals.

We take care of:
  • Preparing sponsorship packages
  •  Contract administration and invoicing
  •  Sponsor acquisition
  •  Identifying sponsors' needs
  •  Exhibitor floor planning and on-site logistics

Marketing

From websites to the design of all printed materials, including announcement flyers, calls for papers, posters, programmes and abstract books, we create the materials you need—always taking your corporate identity guidelines into account. For new projects, we would also be happy to develop a logo and corporate identity for you.

We create:
  • Marketing concepts
  • Websites
  • Layouts and logos
  • Promotional materials
  • Mailings